IMPORTANT!—PLEASE READ CAREFULLY BEFORE MAKING BID
GENERAL PROVISIONS
These
general terms and conditions of the bid quotation and acceptance apply in like
force to this inquiry and to any subsequent contract resulting therefrom.
ACKNOWLEDGMENT OF AMENDMENTS
Bidders
shall acknowledge receipt of any amendment to the solicitation by identifying
the amendment number in the space provided for this purpose on the bid form, by
letter, or by returning a copy of the issued amendment with the submitted
bid. The acknowledgment must be received
by Pasco County by the time and at the place
specified for the receipt of bids.
Failure to acknowledge an issued amendment may result in bid rejection
and disqualification.
ADDITIONAL INFORMATION
Questions
concerning the contract or technical portions of the bid document must be
submitted in writing to Scott P. Stromer, Purchasing Director, Pasco
County Purchasing Department; 8919 Government Drive; New Port Richey,
Florida 34654; facsimile (fax) machine number (727) 847‑8065. Bidders are cautioned that any statements
made by individuals, or employees of Pasco
County, that materially
change any portion of the bid document shall not be relied upon unless
subsequently ratified by a formal written amendment to the bid document. No contractual or technical questions will be
accepted after ten (10) days prior to the date set for bid opening.
ALTERNATIVE BIDS
The
bidder WILL NOT be allowed to offer more than one (1) price (for the
goods or services specified). If the
said bidder should submit more than one (1) price on any item (or service), ALL
prices will be rejected for that item.
The bidders offering service delivery methods other than those permitted
by the scope of work or specifications may submit a separate envelope clearly
marked "Alternative Bid."
Alternative bids will be deemed nonresponsive and will not be considered
for award. All such responses will,
however, be examined prior to award.
Such examination may result in cancellation of all bids received to
permit rewriting the scope of work or specifications to include the alternative
method, or the alternative method may be considered for future requirements of Pasco County.
ANTITRUST
By
entering into a contract, the contractor conveys, sells, assigns, and transfers
to Pasco County all rights, titles, and interest it may now have or hereafter
acquire under the antitrust laws of the United States and the State of Florida
that relate to the particular goods or services purchased or acquired by Pasco
County under the said contract.
APPLICABLE LAW
The
contract shall be governed in all respects by the laws of the State of Florida, and any litigation with respect thereto shall be
brought in the courts of Pasco County,
Florida. The contractor shall comply with all
applicable Federal, State, and local laws and regulations. Lack of knowledge by the bidder will in no
way be a cause for relief from responsibility.
ASSIGNMENT
The
contractor shall not assign, transfer, convey, sublet, or otherwise dispose of
any award or any or all of its rights, title, or interest therein, or delegate
the duties hereunder without the prior written consent of Pasco County.
AWARD
Consideration
for award will be by proximity to specifications given, costs, and time of
delivery. All purchases, leases, or
contracts that are based on competitive bids will be awarded to the lowest,
responsive, and responsible bidder.
Complete and accurate responses to all items are necessary for the
complete and fair evaluation of bids.
Bid award, in addition to the above stated, will be based on compliance
with the specified requirements as well as the "total-cost" or
"life-cycle costing" concept, including the following: 1) Cost:
A cost analysis will be conducted and will include all identifiable
costs associated with acquisition, installation, maintenance, and operation of
the bidder's offered equipment. The
analysis will be based upon the bidder's proposal data and other costs which,
in the judgment of the evaluators, will be incurred by Pasco County resulting
from acceptance of the bidder's proposal; 2) Equipment: Evaluation of equipment will be based on
compliance with the specifications, expected life of equipment, output,
maintenance, consumption, disposal value, warranty, complexity of operation,
required training, and other factors that may contribute to the overall cost of
the specified item; and 3) Bidder's Reputation and Experience: Evaluation of the bidder's reputation, past
performance, and experience shall be based on the nature and extent of company
data furnished, references and financial responsibility of the bidder. Pasco
County reserves the right to award by
@@, group of @@, or lowest total, whichever is deemed to be in Pasco County's
best interest.
BID ACCEPTANCE PERIOD
Any
bid submitted as a result of the solicitation shall be binding on the bidder
for a minimum of ninety (90) calendar days following the bid opening date. Any bid for which the bidder specifies a
shorter acceptance period may be rejected.
BID CLARIFICATIONS
If
any party contemplating the submission of a bid on this invitation is in doubt
as to the true meaning of any part of the plans, specifications, or other
documents, he should submit a written request for an interpretation thereof to
the Purchasing Director. The bidder's
concerns, regarding clarification of specifications and/or discrepancies and/or
omissions and/or changes to the attached specifications shall be made in
writing and received by Pasco County no later than ten (10) calendar days prior
to the bid opening date. The letter from
the bidder shall state clearly, and in detail, the basis for such concern(s) or
request(s). The letter shall be
addressed to the Purchasing Director, and marked "PREBID QUESTION" on
the face of the envelope. The Purchasing
Director will respond in writing. An
interpretation of the bid invitation document will be made only by addendum
duly issued to each party receiving a bid invitation. All such addenda shall become part of the
contract documents. Pasco County
shall not be responsible for explanations or interpretations of bid invitation
documents except as issued in accordance herewith. No oral interpretations will be made as to
the meaning of specifications or any other contract documents. Failure to comply with this provision will
result in the bidder waiving his/her right to dispute the bid specification.
BIDDER CERTIFICATION
The
bidder agrees that submission of a signed bid form is certification that the
bidder will accept an award made to it as a result of the submission.
BIDDER INVESTIGATIONS
Before
submitting a bid, each bidder shall make all investigations and examinations
necessary to ascertain all site conditions and requirements affecting the full
performance of the contract and to verify any representations made by Pasco County
upon which the bidder will rely. If the
bidder receives an award as a result of its bid submission, failure to have
made such investigations and examinations will in no way relieve the bidder
from its obligation to comply in every detail with all provisions and
requirements of the contract documents, nor will a plea of ignorance of such
conditions and requirements be accepted as a basis for any claim whatsoever by
the contractor for additional compensation.
BIDDERS' LIST
Failure
to submit a bid for the item(s) specified will result in removal from the
bidders' list for such (an) item(s). If
a bid is not submitted, a "NO BID" response must be submitted to
remain on the Pasco
County's bidders' list
for such items. A form for submitting a
"NO BID" is provided on Page 2 for your convenience.
BID ENVELOPES
Envelopes
containing bids must be sealed and marked in the lower left-hand corner with
the invitation number, commodity, and date and hour of opening of bids. Failure to do so may cause bid not to be
considered. Express Company or Express
Mail envelopes containing a sealed bid shall also be sealed and marked in the
lower left-hand corner with the invitation number, commodity, and date and hour
of opening of bids.
BID FORM SUBMISSION
Bids
shall be submitted on the attached forms.
Bids concerning separate bid invitations must not be combined on the
same form or placed in the same envelope.
Bids submitted in violation of this provision shall not be
considered. All bids must be signed, in
ink, in order to be considered. Erasures
are not acceptable on bids; if necessary to make a change, strike out or draw a
line through incorrect item and type the correction above, and initial the
correction in ink. If the bidder is a
firm or corporation, the bidder must show the title of the individual executing
the bid, and if the individual is not an officer of the firm or corporation,
the bidder must submit proof that the individual has the authority to obligate
the firm or corporation. BIDS MAY NOT BE
ALTERED OR AMENDED AFTER THE BID CLOSING.
BID RECEIPT AND OPENING
Pasco County
will receive sealed bid proposals until date and time indicated on bid
cover. Bids must be delivered, by hand
or mail, to the Pasco County Purchasing Department, located at 8919 Government Drive,
New Port Richey, Florida,
where they will be opened at the stated time.
Bids must be time stamped in the Purchasing Department before or on the
hour and date indicated on the cover sheet (Invitation for Bid) for the bid
opening. Bids received after the date
and time of the bid opening will be received, date stamped, and returned to the
bidder unopened. It is the
responsibility of the bidder to ensure that bids arrive at the designated
opening place on time. Late or
nondelivery due to mail or express delivery company failure will not be
considered adequate reason for consideration of late bids. FAXED BIDS WILL NOT BE ACCEPTED AND SHALL NOT
BE CONSIDERED FOR EVALUATION OR AWARD.
Notes may be taken at the public reading of the bid(s) at the specified
time and date of the opening or a personal inspection may be made of the bid(s)
after award has been made and documents are placed in central and public files.
BID WITHDRAWAL
Bids may not be changed after the bid closing time.
To
withdraw a bid that includes a clerical error after bid opening, the bidder
must give notice in writing to Pasco
County of claim or right
to withdraw a bid. Within two (2)
business days after the bid opening, the bidder requesting withdrawal must
provide to Pasco County all original work papers,
documents, and other materials used in the preparation of the bid. A bidder may also withdraw a bid prior to the
time set for the opening of bids by simply making a request in writing to Pasco County;
no explanation is required. No bidder
who is permitted to withdraw a bid shall, for compensation, supply any material
or labor to or perform any subcontract or other work for the person to whom the
contract is awarded or otherwise benefit from the contract. No partial withdrawals of a bid are permitted
after the time and date set for the bid opening; only complete withdrawals are
permitted. The decision to allow or
disallow bid withdrawal remains solely with Pasco County.
BRAND NAMES
Any
catalog, brand name, or manufacturer's reference used in the specifications is
intended to be descriptive and not restrictive, and is used only to
indicate type and quality desired. Any
article, equipment, or material, which shall conform to the standards and
excellence, so established, and is of equal merit, strength, durability, and
appearance to perform the desired function, is deemed eligible for offer as a
substitute. The qualifications of the
offering shall be judged as to their conformance with these
specifications. Any equipment offered
other than herein specified shall be subject to a competitive demonstration and
evaluation by Pasco
County. The determination as to whether any alternate
product or service is or is not equal shall be made by Pasco County,
and such determination(s) shall be final and binding upon all bidders.
CANCELLATION
Failure
of the contractor to comply with any of the provisions of a resulting contract
shall be considered a material breach of contract and shall be cause for
immediate termination of the contract at the sole discretion of Pasco County. In addition to all other legal remedies
available to Pasco County, Pasco County reserves the right to cancel and obtain
from another source, any services which have not been provided within the
required period of time or, if no such time is stated, within a reasonable
period of time from the date of order or request, as determined by Pasco
County.
CERTIFICATION OF INDEPENDENT PRICE DETERMINATION
The
bidder certifies that the prices submitted in response to the solicitation have
been arrived at independently and without—for the purpose of restricting
competition—any consultation, communication, or agreement with any other bidder
or competitor relating to those prices, the intention to submit a bid, or the
methods or factors used to calculate the prices bid.
CONFLICT OF INTEREST
The
contractor, by submission of its proposal, certifies that to the best of
his/her knowledge or belief, no elected/appointed official or employee of Pasco County
is financially interested, directly or indirectly, in the offer of goods or
services specified in this invitation.
COLLUSION AMONG BIDDERS
Each
bidder, by submitting a bid, certifies that it is not a party to any collusive
action or any action that may be in violation of the Sherman Antitrust
Act. Any or all bids shall be rejected
if there is any reason for believing that collusion exists among the
bidders. Pasco County
may or may not, at its discretion, accept future bids for the same work from
participants in such collusion. More
than one (1) bid from an individual, firm, partnership, cooperation, or
association under the same or different names may be rejected. Reasonable grounds for believing that a
bidder has interest in more than one (1) bid for the work being bid may result
in rejection of all bids in which the bidder is believed to have interest. Nothing in this clause shall preclude a firm
acting as a subcontractor to be included as a subcontractor for two (2) or more
primary contractors submitting a bid for the work.
DEBARMENT
By
submitting a bid, the bidder certifies that it is not currently debarred from
submitting bids for contracts issued by any political subdivision or agency of
the State of Florida and that it is not an agent of a person or entity that is
currently debarred from submitting bids for contracts issued by any subdivision
or agency of the State of Florida.
ERRORS IN EXTENSIONS
If
the unit price and the extension price are at variance, the unit price shall
prevail.
ETHICS IN PUBLIC PROCUREMENT
The
contract shall incorporate by reference, but shall not be limited to, the
provisions of law contained in Chapter 112, Florida Statutes. A person or affiliate who has been placed on
the convicted vendor list following a conviction for a public entity crime may
not submit a bid on a contract to provide any goods or services to a public
entity; may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work; may not submit bids
on leases or real property to a public entity; may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity; and may not transact business with any public entity in
excess of the threshold amount provided in Section 287.017, Florida
Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date
of being placed on the convicted vendor list.
The bidder certifies that its bid was made without collusion or fraud;
that it has not offered or received any kickbacks or inducements from any other
bidder, supplier, manufacturer, or subcontractor in connection with this bid;
and that it has not conferred on any public employee having official
responsibility for this procurement transaction any payment, loan,
subscription, advance, deposit of money, services, or anything of value.
EXCEPTIONS
Bidders
taking exception to any part or section of the solicitation shall indicate such
exceptions on the bid form or appendix.
Failure to indicate any exception will be interpreted as the bidder's
intent to comply fully with the requirements as written. Conditional or qualified bids, unless
specifically allowed, shall be subject to rejection in whole or in part.
EXPENSES INCURRED IN PREPARING BID
Pasco County
accepts no responsibility for any expense incurred by the bidder in the
preparation and presentation of a bid.
Such expenses shall be borne exclusively by the bidder.
FAILURE
TO DELIVER
In
the event of failure of the contractor to deliver the goods and services in
accordance with the contract terms and conditions, Pasco County
may procure the goods and services from other sources and hold the contractor
responsible for any resulting additional costs.
A failure to deliver will result in immediate termination of a resulting
contract, and immediate disqualification and debarment from submitting bids to Pasco County
for a maximum of three (3) years. These
remedies shall be in addition to any other remedies that Pasco County
may have available.
FAILURE TO ENFORCE
Failure
by Pasco County at any time to enforce the
provisions of the contract shall not be construed as a waiver of any such
provisions. Such failure to enforce
shall not affect the validity of the contract or any part thereof or the right
of Pasco County to enforce any provision at any
time in accordance with its terms.
FAIR LABOR STANDARDS
By
submission of a bid, the bidder certifies that the contractor(s) and/or
subcontractor(s) providing product(s) or service(s) shall, in the execution or
performance of such a contract, maintain fair labor standards as defined in
applicable State and Federal regulations.
FORCE MAJEURE
The
contractor shall not be held responsible for failure to perform the duties and
responsibilities imposed by the contract due to legal strikes, fires, riots,
rebellions, and acts of God beyond the control of the contractor, unless otherwise
specified in the contract.
IDENTICAL BIDS
Identical
bids or bids which otherwise appear suspicious will be reported to the County Attorney
for investigation.
INDEMNIFICATION
In
consideration of the sum of Fifteen and 00/100 Dollars ($15.00), the receipt
and sufficiency of which is acknowledged by the contractor to be included and
paid for in the contract price, the contractor shall indemnify, defend, and
hold harmless Pasco County and its agents and employees from and against all
liabilities, claims, damages, losses, and expenses, including attorneys' fees,
arising out of or resulting from the performance of the work, provided that any
such liability, claim, damage, loss, or expense: 1) is attributable to bodily injury,
sickness, disease or death, or to injury to or destruction of tangible property
(other than the work itself), including the loss of use resulting therefrom;
and 2) is caused in whole or in part by any negligent act or omission of
the contractor and subcontractor, anyone directly or indirectly employed by any
of them, or anyone for whose acts any of them may be liable, except for those
caused by the negligent act or omission of Pasco County.
In
any and all claims against Pasco County or any of its agents or employees by
any employee of the contractor, any subcontractor, anyone directly or
indirectly employed by any of them, or anyone for whose acts any of them may be
liable, the indemnification obligation under the previous paragraph shall not
be limited in any way as to the amount or type of damages, compensation, or
benefits payable by or for the contractor or any subcontractor under Workers'
Compensation Acts, disability benefit acts, or other employee benefit acts.
INDEPENDENT
CONTRACTOR
The
contractor shall be legally considered an independent contractor and neither
the contractor nor its employees shall, under any circumstances, be considered
servants or agents of Pasco County; and Pasco County
shall be at no time legally responsible for any negligence or other wrongdoing
by the contractor, its servants, or agents.
Pasco County shall not withhold from the
contractor any Federal or State unemployment taxes, Federal or State income
taxes, Social Security tax, or any other amounts for benefits to the
contractor. Further, Pasco County
shall not provide to the contractor any insurance coverage or other benefits,
including workers' compensation, normally provided by Pasco County
for its employees.
INFORMALITIES AND IRREGULARITIES
Pasco County
has the right to waive minor defects or variations of a bid from the exact
requirements of the specifications that do not affect the price, quality,
quantity, delivery, or performance time of the services being procured. If insufficient information is submitted by a
bidder with the bid for Pasco County to properly evaluate the bid, Pasco County
has the right to require such additional information as it may deem necessary
after the time set for receipt of bids, provided that the information requested
does not change the price, quality, quantity, delivery, or performance time of
the services being procured. The BCC
reserves the right to reject any or all bids in whole or in part; to award by
any item, group(s) of items, total bid, or accept the bid that is most advantageous
and in the best interest of Pasco
County.
LIMITATION OF COST
The
contractor agrees to perform the work specified and complete all obligations
under the contract within the stated amounts.
NONAPPROPRIATION
All
funds for payment by Pasco County under this contract are subject to the
availability of an annual appropriation for this purpose by Pasco County. In the event of nonappropriation of funds by
Pasco County for the services provided under the contract, Pasco County will
terminate the contract, without termination charge or other liability, on the
last day of the then-current fiscal year or when the appropriation made for the
then-current year for the services covered by this contract is spent, whichever
event occurs first. If at any time funds
are not appropriated for the continuance of this contract, cancellation shall
be accepted by the contractor on thirty (30) days' prior written notice, but
failure to give such notice shall be of no effect, and Pasco County shall not
be obligated under this contract beyond the date of termination.
NONCONFORMING TERMS AND CONDITIONS
A bid
response that includes terms and conditions that do not conform to the terms
and conditions in the bid document is subject to rejection as
nonresponsive. Pasco
County reserves the right to permit
the bidder to withdraw nonconforming terms and conditions from its bid response
prior to a determination by Pasco
County of
nonresponsiveness based on the submission of nonconforming terms and
conditions.
NONDISCRIMINATION
By
submission of bid, the bidder certifies that the contractor(s) and/or
subcontractor(s) providing product(s) or service(s) shall not discriminate
against any employee or applicant for employment, to be employed in the
performance of such contract, with respect to his/her hire, tenure, terms, conditions,
or privileges of employment, because of his/her race, color, religion, sex,
disability, or national origin, as outlined in applicable State and Federal
regulations.
ORAL STATEMENTS
No
oral statement of any person shall modify or otherwise affect the terms,
conditions, or specifications stated in this contract. All modifications to the contract or purchase
order must be made in writing by Pasco
County.
PATENTS AND ROYALTIES
The
contractor covenants to save, defend, keep harmless, and indemnify Pasco County
and all of its officers, departments, agencies, agents, and employees from and
against all claims, loss, damage, injury, fines, penalties, and cost—including
court costs and attorney's fees, charges, liability, and exposure, however
caused—for or on account of any copyright or patented or unpatented invention,
process, or article manufactured or used in the performance of the contract,
including its use by Pasco County. If
the contractor uses any design, device, or materials covered by patent or
copyright, it is mutually agreed and understood without exception that the
contract price includes all royalties or costs arising from the use of such
design, device, or materials in any way in the work.
PAYMENT PROCEDURES
The
BCC has adopted Resolution No. 95‑70, incorporating its Invoice
Payment Procedures Policy in order to help ensure that vendors providing goods
and/or services to the BCC receive payment in a timely manner and in accordance
with Chapter 218, Part VII, Florida Statutes (The Florida Prompt
Payment Act). A copy of Resolution
No. 95‑70 (which includes the policy) is available for viewing
during normal business hours at the Office of the Pasco County Clerk of the
Circuit Court; 38053 Live Oak Avenue; Department of Secretarial Services,
Room 205; Dade City, Florida 33525.
Copies of the Resolution may be obtained at a cost of One and 20/100
Dollars ($1.20). Please make your check
payable to Jed Pittman, Clerk of the Circuit Court, and forward payment to the
Department of Secretarial Services at the address noted above. For further information, please call
(352) 521‑4347.
Several payment options are available to successful
vendor, upon receipt of a correct invoice:
1.
Check may be mailed to the remit address on the
invoice. The check is sent to the Post
Office the day after BCC approval.
2.
Check may be picked up in Dade City. The vendor must pick up the check the day
after BCC approval. The successful
bidder or contractor must call (352) 521‑4599 for detailed
instructions.
3.
Payment may be wire-transferred to the vendor's
bank account. The vendor must call
(352) 521‑4599 for detailed instructions.
PAYMENT TERMS AND DISCOUNTS
Unless
otherwise indicated in the bid documents, payment terms will be net forty-five
(45) days. Terms not consistent with
this provision are not acceptable and may be cause for rejection. Pasco
County will pay the
contractor within forty-five (45) days after the receipt of a correct invoice
for reasonable work allocable to the contract or after the date of acceptance of
work that meets contract requirements, whichever event occurs later. Payment(s) are considered effective on the
date payment is mailed.
PROCUREMENT REGULATIONS
A
copy of the Pasco County Procurement Ordinance is available for review at Pasco
County Purchasing Department, 8919 Government
Drive, New Port Richey, Florida.
PUBLIC INFORMATION
Upon
public opening of all bids or proposals presented to Pasco County
as a result of this solicitation, any and all information contained therein is
considered public and may be reviewed by any persons interested in doing so.
PURCHASE ORDER REQUIREMENT
Purchases
of Pasco County are authorized only if a signed
purchase order issued in advance of the transaction, showing that the ordering
agency has sufficient funds available to pay for the service. Contractors providing services without a
signed purchase order do so at their own risk.
Pasco County will not be liable for payment
for any services provided under the contract unless a valid purchase order has
been issued to the contractor.
QUALIFICATIONS OF BIDDERS
The
bidder may be required before the award of any contract to show to the complete
satisfaction of Pasco
County that it has the
necessary facilities, ability, and financial resources to provide the service
specified therein in a satisfactory manner.
The bidder may also be required to give a past history and references in
order to satisfy Pasco
County in regard to the
bidder's qualifications. Pasco County
may make reasonable investigations deemed necessary and proper to determine the
ability of the bidder to perform the work, and the bidder shall furnish to Pasco County
all information for this purpose that may be requested. Pasco
County reserves the right to reject
any bid if the evidence submitted by, or investigation of, the bidder fails to
satisfy Pasco County that the bidder is properly
qualified to carry out the obligations of the contract and to complete the work
described therein. Evaluation of the
bidder's qualifications shall include:
1.
The ability, capacity, skill, and financial
resources to perform the work or provide the service required.
2.
The ability of the bidder to perform the work or
provide the service promptly or within the time specified, without delay or
interference.
3.
The character, integrity, reputation, judgment,
experience, and efficiency of the bidder.
4.
The quality of performance of previous contracts
or services.
QUALITY OF GOODS
All
goods shall be new, in first class condition, and of the manufacturer's latest
design of the model presently in production.
All materials, supplies, and equipment furnished or services performed
under the terms of this purchase order or contractual agreement shall comply
with the requirements and standards specified in the Williams-Steiger
Occupational Safety and Health Act of 1970 (Public Law 91‑596),
as well as other applicable Federal, State, and local codes. Equipment and materials furnished by the
bidder having serious defects, corrosion, or scratches which tend to present an
"other than new" appearance shall be promptly replaced or such
defects promptly corrected by the bidder at no cost to Pasco County. Any existing Material Safety Data Sheets
(MSDS) for the products, materials, supplies, or equipment being bid must be
submitted with the bid. No product
containing asbestos, lead paint, or polychlorinated biphenyl (PCB) in any form
will be considered for award by Pasco
County.
RISK OF LOSS
Pasco County
shall be relieved from all risks of loss or damage to goods during periods of
transportation, manufacture, and the entire time the goods are in the
possession of Pasco County prior to acceptance by Pasco County. At such time, the risk of loss or damage for
goods shall pass to Pasco
County. The bidder/contractor shall not be
responsible for damage to the goods occasioned by negligence of Pasco County
or its employees.
RIGHT TO AUDIT
The
contractor shall maintain such financial records and other records as they
relate to the purchase of goods and/or services by Pasco County
from the subject vendor. The contractor
shall retain these records for a period of three (3) years after final payment,
or until they are audited by Pasco
County, whichever event
occurs first. These records shall be
made available during the term of the contract and the subsequent three (3)
year period for examination, transcription, and audit by Pasco County,
its designees, or other authorized bodies.
TABULATIONS
Solicitation
results, plan holder lists, and related information may be retrieved from our
website: www.PascoCountyFL.net. Click on "Bids," click on
"closed solicitations," and look for the solicitation number in the
appropriate year. Solicitation results
will normally be available online within three (3) working days after
opening. Lengthy tabulations may not be
available online, but may be viewed in the Purchasing Department. Plan holder lists will normally be available
two (2) weeks prior to opening. Plan
holder lists will be posted once, based on the information at the time, and
will not be updated. Tabulations will
not be given over the telephone or via fax.
TAXES
All
bids shall be submitted exclusive of direct Federal, State, and local taxes;
however, if the bidder believes certain taxes are properly payable, he/she may
list such taxes separately in each case directly below the respective item bid
price. Prices quoted must be in units
specified, and shall not include the cost of any such taxes, including those on
any material, supplies, or equipment used or installed in the work. Pasco
County does not pay
Federal Excise and Sales Taxes on direct purchases of tangible personal
property. See Exemption Number on face
of the resulting purchase order. This
exemption does not apply to purchases of tangible personal property made by
contractors who use the tangible personal property in the performance of
contracts for improvement of County-owned real property. Please refer to Chapter 192, Florida
Statutes.
TRANSPORTATION AND PACKING
Prices
quoted shall be net, including transportation and delivery charges fully
prepaid by the seller, f.o.b. Land O’ Lakes, Florida. No additional charges will be allowed for
packing, packages, or partial delivery costs.
By submitting their bids, all bidders certify and warrant that the price
offered for f.o.b. destination includes only the actual freight rate costs at
the lowest and best rate and is based upon actual weight of the goods to be
shipped. Standard commercial packaging,
packing, and shipping containers shall be used, except as otherwise specified
herein.
UNSATISFACTORY WORK
If,
at any time during the contract term, the service performed or work done by the
contractor is considered by Pasco County to create a condition that threatens
the health, safety, or welfare of the community, the contractor shall, on being
notified by Pasco County, immediately correct such deficient service or
work. In the event the contractor fails,
after notice, to correct the deficient service or work immediately, Pasco County
shall have the right to order the correction of the deficiency by separate contract
or with its own resources at the expense of the contractor. Notwithstanding the above, Pasco County
reserves the right to cancel a resulting contract, without cause, by giving
thirty (30) days' prior written notice to the contractor of the intention to
cancel.
END
OF GENERAL PROVISIONS
[COMMENT3] SPECIFICATIONS
1.0
SCOPE AND QUANTITY
1.1
Scope: It
is the intent of this specification to describe steel interlocking crowd
control barricades. Scope of work shall
include, but is not limited to, the manufacture and delivery of the specified
units.
1.2
Quantity:
It is the County’s intent to purchase 1,500 barricades as specified
herein (delivered) for an amount not-to-exceed $110,000.00.
2.0
MINIMUM REQUIREMENTS
2.1
Barricades shall have an approximate overall
length of 8’ 4” when interlocked and an approximate overall length of 8’ 7”
when not interlocked.
2.2
Barricades shall have an approximate overall
height of 43”.
2.3
Barricades’ outside perimeter (outer frame)
shall be constructed of a minimum of 1½” O.D. galvanized steel tubing with a
minimum gauge of 16. The outer frame
shall be a single length of tubing without welds or deformations. Piping shall be bent at right angles with a
minimum of smooth deformation.
2.4
Barricades shall have at least nineteen (19)
equally-spaced vertical bars inside horizontal members, constructed of a
minimum of ½” O.D. galvanized steel tubing, with a minimum gauge of 16. Vertical bars shall be attached to the upper
and lower main frame with a minimum of ½” weld at the top and bottom of each
vertical bar. The vertical bars shall be
spaced approximately 4½” apart (O.D. to O.D.)
The spacing between the vertical members shall not exceed 4¾” to achieve
equal spacing.
2.5
Barricades shall have male-female interlocking
ends. Barricades shall have the ability
to join (interlock) with one another in a manner that provides a solid
union. Male-female connections shall
have enough clearance to allow for slight uneven ground conditions.
2.6
Barricades shall have two (2) bolt-on flat feet
constructed with a minimum ½” x 2” flat steel bar with a minimum 1¼” O.D. 14
gauge galvanized steel stem.
2.7
Barricades’ entire panel shall be hot-dip
zinc-galvanized after welding.
Barricades shall be filed smooth after galvanizing to remove all sharp
points.
3.0
SAMPLING, INSPECTION, AND TEST PROCEDURES
3.1
Barricades shall be inspected and reviewed to
ensure full compliance with the requirements and conditions contained herein,
prior to acceptance and payment. All
purchaser inspections and/or tests shall be performed at the point of delivery.
4.0
DELIVERY
4.1
All barricades shall be delivered on or before
March 9, 2007.
4.2
The barricades shall be delivered to 20101
Central Boulevard, Land O’ Lakes, Florida.
Delivery shall be made Monday through Friday, 8:00 a.m.‑12:00 p.m.
or 1:00 p.m.‑5:00 p.m. local time, excluding holidays. The County shall be notified no less than
twenty-four (24) hours prior to expected delivery. Please contact the Purchasing Department at
(727) 847-8194 for delivery notification.
END
OF SPECIFICATIONS
[COMMENT4] BID
FORM
Business Name: ______________________________________________________________
[COMMENT5]
|
Item
No.
|
Quantity
|
Description
|
Unit
Price
|
Total
|
|
1.
|
1,500
|
Steel
Interlocking Crowd Control Barricades, as Specified Herein
|
_________
|
_________
|
|
Manufacturer:
|
|
|
Warranty:
|
|
|
|
Model:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
[SK6] "We offer to
sell/provide Pasco County, Florida, the above item(s) and/or service(s)
at the price(s) stated, in accordance with the terms and conditions contained
herein. In addition, the item(s) and/or
service(s) offered above meet all specifications contained herein or attached,
unless otherwise stipulated by exception.
This offer to sell/provide is firm for ninety (90) days."
_________________________________________
(Signature of Bidder—Ink)
_________________________________________
(Printed Name and Title)
_________________________________________
(Business Name)
Receipt of Addendum No. _______________ through
No. _______________ is acknowledged.
Business Name: _______________________________________________________________
(The Name on File with
the Internal Revenue Service)
Doing Business as (Fictitious
Name): ______________________________________________
Business Organization:
Corporation:
Partnership: General Limited
Limited Liability
Company (LLC):
State Registered In: __________________________ Year:
________________________
Sole Proprietorship: Owner:
______________________________________________
Other: ____________________________________________________________________
Telephone: ___________________________________________________________________
Facsimile: ____________________________________________________________________
Address: _____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Date: ________________________________, ________
PURCHASING DEPARTMENT
PURCHASING
DEPARTMENT